Exhibitor Engagement

Exhibitor Engagement Submissions

To further promote your authors/illustrators and organization, ALA offers contracted exhibitors the opportunity to participate in several engagement programs, most of which are located right on the exhibit floor.  Each program has its own format, pricing, submission details and deadline.  

Use the Exhibitor Engagement Submission Guide to decide which opportunities are best for your organization. You must be a contracted exhibitor or part of an ALA Unit to participate. 

Submission Site & Deadlines

Proposals are gathered through an open call and reviewed by Show Management. Proposals must be submitted by the deadlines noted below.  Submit early to have the best chance at getting accepted with preferred date/time.

Submission Site:  https://www.abstractscorecard.com/cfp/submit/login.asp?EventKey=EBKTIOCL 

Submission Site is now open.

Programs include:

  • Stage Sessions
  • Book Buzz Theater (Book Buzz sessions are full.)
  • Now Showing @ ALA Film Program (this program is open to both exhibiting and non-exhibiting organizations.)
  • Podcast Recording Booth
  • Meet the Authors Program

Deadlines:

Stage Sessions
Now Showing @ ALA Film Program
Podcast Recording Booth
Meet the Authors
Author Autographing Stations

  • Submission Site Opens February 1, 2024, @ 11:00am ET
  • First Round Deadline March 15, 2024*
  • First Round Notifications Start in April 2024
  • Submission Site Remains Open Until Full**

*After the first round of assignments, if there are open time slots or cancellations, those slots will be filled as new submissions come in. ** Or until June 23, 2024, whichever is first.

Book Buzz Theater

  • Submission Site Opens February 1, 2024, @ 11:00am ET
  • First Round Deadline February 7, 2024*
  • First Round Notifications Start in March 2024
  • Submission Site Remains Open Until Full** (Book Buzz sessions are full.)

*After the first round of assignments, if there are open time slots or cancellations, those slots will be filled as new submissions come in. ** Or until June 23, 2024, whichever is first.

NOTE: For all opportunities listed above details will be included in the ALA Scheduler and Mobile App. The deadline for inclusion in print materials is May 1, 2024.  

Questions or Concerns

  • For general questions regarding the submission process please contact ALA Show Management at [email protected]
  • For technical issues with the submission site please contact CadmiumCD Tech Support at (877) 426-6323 or [email protected]. Support is available Mon – Fri, 9am – 9pm ET.

Invite a Customer

Trade show studies show that attendees are more likely to attend an event when personally invited by an exhibiting company. Invite your best customers and prospects to attend the 2024 ALA Annual Conference Exhibition for the discounted rate of $40.

Invite your customers to the show with a Preferred Buyers Pass. As an exhibitor, log into your Exhibitor Registration dashboard, and under "Booth Promotion", choose the "Invite a Customer" icon. Just follow a few simple steps to directly send your customer an e-mail that will include a link allowing them to register for "Exhibits Only" at the discounted rate of $40.  

Note: Exhibit Hall-only guests are not allowed on the Exhibit Floor on Friday night. If an exhibitor needs to meet with a visitor, a full-conference, or one-day registration must be purchased.

CompuSystems has sent login credentials for Exhibitor Registration to the Company’s Main Contact. Use the “Forgot Password?” link on the site if you have misplaced your password. If your email is not recognized on the registration platform, please email [email protected].

List Rental

Reach out directly to attendees to make sure they’re aware of your participation. 
ALA is offering the following options to you to reach attendees:

Attendee List Rental
Target buyers by industry segment, demographic profile or geographic area. List counts can be modified to meet your budget requirements. TrafficMax online attendee list rental and marketing system allows you to reach qualified buyers for your products and services through attendee list rental or broadcast email service. List rental and broadcast email service will be available through the Exhibitor Registration site.

Note on Unauthorized list rental
In the past, some ALA exhibitors received communications from companies soliciting ALA attendee lists. Please note that these companies have no affiliation with ALA, and we cannot recommend purchasing a list through them. ALA's official list rental is provided through CompuSystems Lead Management. For more information, call 866/600-5323, or email CompuSystems at [email protected].

Membership Lists
Market your publications and services with ALA Mailing Lists. ALA offers Membership Lists that include Personal and Organizational Members active in special interest Divisions, Sections and Round Tables. ALA Membership Lists also include foreign and Canadian addresses. Additional information on ordering an ALA Membership List.

Press Releases

Exhibitors can submit press releases to appear in the “News” section of the Annual web site.

Note: Press Releases must be related to your participation in the ALA Annual Conference & Exhibition. Exhibitors can submit a one-line headline for their Press Release, and a PDF file of the Press Release. We will link the PDF file to the one-line headline.

Send headline and PDF file to [email protected].